English and Horseback Riding Camps in Ireland:

Guide to required documentation of minors traveling into Ireland and recommendations.

Whether you are traveling in a group, on your own or with a guardian or tutor…Here are some tips and guidelines to help you organise your trip outlining the required documentation, which all minors, (under 18), must carry on them when entering into Ireland.

Do start to organise all the paperwork for minors traveling into Ireland well in advance.

Firstly, the following documents will be required when booking a Teenage Equestrian Horse Riding Camp:

 

A. Teenage Equestrian Horse Riding Camp in Ireland Registration Form:

 

  1. The “Teenage / Junior Airlinguee Camp Registration Form must be signed by a parent, (traveling with an Airlinguee tutor).

                                                                                              And / Or

2. The “Equestrian Horseback Riding School” Camp Registration Form must be signed by a parent or guardian.

 

B. Documents required for minors (under 18) traveling with a tutor, guardian or traveling unaccompanied to an Equestrian Horseback Riding Camp in Ireland in consecutive order:

 

The following documents will need to be presented to the accompanying guardian, tutor or group leader at the airport of departure (outbound flight) before checking in or in the case of minors, traveling unaccompanied into Ireland, be presented to a passport control agent, at passport control, at the airport of departure:

 

C. Passport control in country of origin and Minors traveling into Ireland :

Documents to be presented to passport control at the departure airport before:

  1. Original police authorization of minor to travel abroad, signed and stamped by a police official and accompanying authorization.

On emission of this official document from the police station, please check length of validity as some countries only allow for a period of up 30 or 90 days.

Most importantly,  we recommend you consult all updated information on travel documentation required at outbound  airport for minors traveling from your country into Ireland. 

 

D. Irish Passport Control and Minors traveling into Ireland:

Documentation to be presented by the minor at passport control on arrival into Ireland (traveling with tutor, guardian or Traveling Unaccompanied).

Please present these documents (No. 1- 5) in the passport control area upon arrival at airport in Ireland, in the following order:

Next,  the written consent of the parent/legal guardian must be presented to a passport control agent, which states that the minor is permitted to travel unaccompanied or with the accompanying guardian or tutor (Ireland passport control):

1. Original Written Parent / Guardian permission of the trip, signed by a parent  / guardian, authorizing the minor to travel unaccompanied or travel with an accompanying guardian or tutor along with the original letter,which is issued to you by the Equestrian centre / English school or academy), prior to trip. Documentation must include:

  • The full name of the contact person, full address and contact details (phone number), dates of stay where the child will be residing in Ireland, including Identification or Passport  number,  and also include the full name and Identification or Passport  number of the parent with contact details.
  • The name and address of the equestrian centre or English school in Ireland, including name of contact person in Ireland and contact phone number during their stay.

2. A copy of a parent/guardian’s ID/passport.

3. Copy of family book/adoption certificate (depending on country of origin).

4. A copy of the divorce decree or settlement, if the parents are separated / divorced or the child has a different name.

5. A death certificate in the event of death of a parent.

Most of all, please frequently consult the following link on minors traveling unaccompanied into Ireland, travelling with a minor who is not your child / has a different surname, tutors, guardians or group leaders travelling with Minors with the Department of Justice in Ireland. 

 

E. Recommend Photocopies to be kept in suitcases with you during the equestrian camp:

 

  1. Copy of National Identity card or Passport.
  2. Copy of national health card.
  3. Copy of vaccines.
  4. Copy of European Health Card (TSE).
  5. Copy of the travel assistance and accident insurance abroad.
  6. Authorisation of any medication of minor.

 

 

What to bring to Teenage Equestrian Camps in Ireland:

In addition to the above documentation, the following items will be necessary:

  1. National Passport or ID of the student (current).
  2. Horse riding gear: certified horse riding hat or helmet, back protector, jodhpurs or breeches, riding boots and riding gloves. Please refer to the section below on European Regulations.
  3. Comfortable spring/summer clothing. T-shirts (long and short sleeves), jerseys and sweaters, fleece, tracksuit, waterproof jacket, raincoat etc. Underwear, trousers, comfortable shoes, slippers, flip flops for showering, trainers/sneakers, two pairs of pyjamas, (swimsuit: “Intensive Equestrian Camp” and “Horseback Riding and English Camp Ireland, (Programs 2 and 6).
  4. A toiletry bag, toothbrush and toothpaste. Deodorant. Lip cream.  Sun cream. Tissues. Special mesh bag for washing machines to store and wash dirty laundry (marked with your name). Hair dryer and towel (optional), umbrella.
  5. Specific electrical plugs for Ireland featuring three rectangular pins.
  6. Mobile chargers and electric toothbrushes.
  7. Travel water bottle flask (empty).
  8. Satchel for day trip.
  9. Pencil case, pencils, pens, colouring pencils, eraser etc. Please carry pencil case in hand luggage for Airlinguee group trip to Ireland.
  10. Pocket money (day trip and shopping for souvenirs), refreshments etc. at airport). Spending money for the trip should be kept in a plastic file, marked with name and total amount written on the cover. In some centres, files along with your passports will be taken and locked in the safe upon arrival at the equestrian centre and will be given out on request of students. In other centres the student will need to keep it with their personal belongings. The centres are not responsible for any damage or robbery to personal items.
  11. Padlock for locker (Junior Horse Riding Camp and Leveled Horse riding and English Camp Programs 1 and 4).
  12. For transatlantic trips, it is advisable to pack student’s horse riding gear and some basic clothing in the carry-on bag to avoid any unforeseen events during on the incoming flight to Ireland.
  13. Currency Ireland: EURO / Northern Ireland: English pound.
  14. European Health Insurance Card TSE (European citizens).
  15. All European and Non European citizens are advised to take out private health and sport insurance and cancellation insurance.

Important:

  1.  

We would also advise young students bring their clothes and luggage marked with their name and a contact number in the event of lost luggage during their stay abroad. We recommend all students bring comfortable clothing and casual footwear for the trip and stay on Airlinguee’s English and horse riding camps in Ireland.

Certified and approved horse riding hats for equestrian horse riding and European Union Regulations for Children and Adults:

Since 2016, the following protective headgear must meet one of the following standards:

Thus, for safety practices and insurance policies, EN1384or BSEN1384protective headwear are no longer accepted.

However, helmets with their European CERTIFICATE APPROVED or any of the following:

 

  • British ALL PAS 015 (1998 or 2011) – provided they are BSI kitemarked
  • European VG1 01.040 (2014-12) – provided they are BSI kitemarked
  • American SEI ASTM F1163 (2004a or 04a onwards)
  • and SNELL E2001
  • Australian & New Zealand – AS/NZS 3838 2003 onwards

All protective headwear must visibly bear its own label. Cut off labels will not be accepted.

Please click here for more detailed information on the British Horse Riding Society’s 2020 approved riding helmet regulations.  

 

Certified Back / Body Protectors and the European Horse Riding Standards:

Likewise, protectors must carry the BETA certificate: level 3 2009 or the European Standard: EN 13158:2009. The European Standards for Back Protectors EN13158: 2009 with the CE certificate and are approved by PPE Directive 89/686/EEC.

Wearing a Back Protector is also highly recommend during all horse riding lessons, show jumping training, horse riding competitions, trail riding and hacks and horseback riding.

 

What is included in the equestrian camps for teenagers and children:

As a rule, all equestrian camps include full board accommodation, so each participant will have their basic needs covered, although only half board may be included in some and will be required to buy lunch vouchers in the schools canteen. It is also recommended that young students and riders take an amount of money (not too excessive), for those expenses not covered by the organization such as:

      • Cultural day trip, tickets to museums or the Irish national stud (please check programs).
      • Water, refreshments or sweets.
      • Souvenirs.
      • Trips back by plane to the country of origin.

 

Baggage requirements for teenage equestrian trips to Ireland:

Almost all airlines can normally cater for a maximum allowance of 20 kg of luggage per person. Firstly, to ensure that luggage does not exceed the maximum weight of 20kg/25kg (check-in) and 10 kg for carry-on ba, weighing of luggage prior to arrival at airport is advised. Parents are also kindly requested to check that there are no liquids or sharp objects in the carry-on bag before checking in.

 

Group trips to Ireland and teenage equestrian horse riding camps:

For the smooth running of the teenage equestrian trip, please arrive at the airport two and a half hours before the flight.

In addition, parents are requested to check that there are no sharp objects or liquids in their children’s carry-on baggage.

 

When should I book my place on the  teenage equestrian camp in Ireland?:

As there are a very limited number of places on these horseback riding camps, especially in high season,  making the reservation before the end of January of year of travel or earlier is advisable, so you can organise and book flights in advance.

 

Teenage Horseback Riding Camps in Ireland and terms of payment:

There are normally two payment installments: a deposit of 20% approx at time of booking the horse riding camp and the outstanding amount to be paid within 4 to 6 weeks prior to equestrian riding camp commencement.

 

Do I need cancellation insurance , accident and illness insurance for the teenage equestrian horseback riding camp?:

Yes, you are strongly advised to take out insurance in the unforeseen event of any flight, course cancellations, accidents and illnesses during the equestrian trip. 

 

What if I have to cancel the equestrian camp reservation after payment?:

The cancellation policy varies according to each equestrian centre. Please read the cancelation policy carefully prior to booking and signing the equestrian centre or language school’s registration form.

Click here for a general census on cancelling policies.

 

Airline Assistance and Minors  traveling unaccompanied:

Some airlines do offer accompanying assistance of a minor during the trip to Ireland: This service is normally booked when purchasing your flight:

Unaccompanied Minors traveling with Iberia Assistance. 

Unaccompanied Minors traveling with Airfrance Assitance. 

Regulations and unaccompanied Minors traveling with Aerlingus

 

Student or Horse Rider Medication during equestrian camps in Ireland:

In the event that the student is taking medication for allergies or other any other symptoms during the trip and as some medicine in the country of residence do not come under the same name in Ireland, we recommend you buy the medication in the country of residence and bring it with you.  In the event of taking prescription medication, parents must inform establishment on booking and fill out a specific form detailing any medical record affecting the student.

 

Equestrian Camp standards and student behaviour:

Finally, to ensure the proper running of programs and camps, each student is obliged to comply with the regulations and rules of good student and rider behaviour, respecting the teaching and auxiliary staff of the centres and Airlinguee members at all times. In the event that the student does not respect the rules of equestrian centres, residences, English schools and their employees: horse riding teachers, English teachers, group leaders, disrupts or alters the dynamics of student groups and classes due to misbehaving during their trip to Ireland, Airlinguee, the equestrian centre or academy and its employees have the right to expel the student from the course or program. In such events, all costs and organization of the student’s return to their country of origin will be borne by the parents or guardian. 

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